Privacy Policy

The Texas Society of Nephrology (“TSN,” “we,” “us,” or “our”) is committed to protecting the privacy of our members, meeting participants, sponsors, exhibitors, and website visitors. This Privacy Policy explains what information we collect, how we use it, and the choices you have. By using our website or services, you agree to the practices described here.

Information We Collect

Information You Provide Voluntarily

When you take actions such as:

• Apply for or renew membership
• Register for conferences or educational programs
• Submit research for presentation
• Sign up for communications
• Complete online forms
• Apply for sponsorship or exhibit opportunities

we may collect:

• Name
• Email address
• Mailing address
• Phone number
• Professional credentials and practice information
• Account login credentials (passwords are stored in encrypted, hashed form and are never visible to us)
• Payment information, which is entered on and processed securely by our third-party payment processor — TSN does not store full card numbers on its servers
• Any additional information you choose to provide

Automatically Collected Information

When you visit our website, we may automatically collect:

• IP address
• Browser and device information
• Pages visited and usage data
• Referral sources

This information is used to:

• Maintain website security
• Improve website performance
• Analyze overall usage trends
• Enhance user experience

Cookies

Our website uses cookies and similar technologies to keep you signed in, remember preferences, secure your session, and understand aggregate usage. You may disable cookies in your browser settings, though some features — including member sign-in — may not function properly without them.

How We Use Information

TSN may use your information to:

• Provide and administer membership services
• Process meeting registrations and educational activities
• Process membership dues and payments
• Distribute society communications
• Respond to inquiries and provide support
• Improve our programs and website functionality
• Generate aggregate, non-identifiable statistics
• Comply with legal and regulatory requirements

TSN does not sell your personal information.

Email Privacy

TSN does not sell, rent, or share email addresses without your permission, except as required by law or through trusted service providers assisting with our operations. You may opt out of marketing communications at any time using the unsubscribe link in our emails or by contacting us directly. We may still send you non-promotional messages related to your membership or account (for example, payment receipts and renewal notices).

Text Messaging Policy

If you provide a mobile number and opt in to text messages, the following applies:

Sharing of Personal Information

TSN does not share, sell, or disclose your personal information or mobile opt-in data without explicit consent, except as required by law. Text messaging opt-in data and consent are not shared with third parties.

Opting Out

You may opt out at any time by replying “STOP” to any text message. Message and data rates may apply.

Consent

By providing your phone number and opting in, you consent to the collection and use of your information as outlined in this policy.

Third-Party Service Providers

TSN uses trusted third-party providers for functions such as:

• Website hosting and delivery
• Membership, account, and identity management
• Payment processing
• Email communications
• Event management
• Data analytics

These providers are contractually required to protect your personal information and use it only for the purposes for which it was disclosed.

Data Security

TSN implements reasonable administrative, technical, and physical safeguards designed to protect personal information. Payment card data is handled by a PCI-compliant payment processor, and passwords are stored in hashed form. However, no method of transmission over the internet or method of electronic storage is completely secure, and we cannot guarantee absolute security.

Data Retention

TSN retains personal information only as long as necessary for operational, legal, tax, and regulatory purposes, and securely disposes of it when it is no longer required.

Your Privacy Rights

Depending on your state of residence (including under the Texas Data Privacy and Security Act), you may have the right to request access to, correction of, or deletion of your personal information, and to opt out of certain uses. To exercise these rights, contact us using the details below. We will respond as required by applicable law and may need to verify your identity before acting on your request.

Children’s Privacy

Our website and services are intended for healthcare professionals and other adults. We do not knowingly collect personal information from children under 13. If you believe a child has provided us with personal information, please contact us and we will delete it.

External Links

Our website may link to third-party sites. TSN is not responsible for the privacy practices or content of those sites, and we encourage you to review their privacy policies.

Policy Updates

TSN may update this Privacy Policy periodically. Changes become effective when posted with a revised “Last updated” date. Your continued use of our website or services after changes are posted constitutes acceptance of the updated policy.

Contact Us

If you have questions about this Privacy Policy or our privacy practices, please contact us:

Texas Society of Nephrology
Website: www.txsocietyofnephrology.org
Email: support@txsocietyofnephrology.org
Contact form